People & HR · Freemi Staff
Run your team, not the timesheets.
Build the rota and see every gap before it bites. Staff tap a tag by the door to clock in, hours land in a timesheet you can send to Excel, and leave, shifts and messages live in one staff app.
✓Rota with cover gaps✓Tap-the-tag clock-in✓Timesheets to Excel✓Leave and staff messages
Freemi · Today
Who is in, what needs you
AMClocked in · Aoife M.08:59 · Tapped the front door tag✓
◷Rota · SaturdayOnly one person on from 17:00Gap
DKLeave · Dara K.Friday off · waiting for youDecide
6 on shift · 1 gap to fill · 1 request to decide
1 tap
at the door to clock in
CLOCK-INTap the tag by the door
The phone does the rest
ROTAEvery gap, before it bites
Opening to closing
TIMESHEETSHours ready for payroll
Straight to Excel
STAFF APPShifts, leave and messages
In their pocket
What People & HR runs
From the rota to the timesheet, one system.
Freemi Staff is the people department of the operating system: the rota, the clock, the hours, leave and the staff app, all connected. Built for shops, salons, studios, clinic floors and any team that works in shifts.
Clock in
Tap the tag by the door. That is the clock-in.
Each site gets an NFC tag at the door. Staff hold their phone to it and they are clocked in, with the time, the place and their shift on the record. A phone without NFC scans a printed, signed QR sticker instead. Breaks are tracked and hours count up live.
✓One tap with the staff app, no PIN at the door
✓A printed QR sticker for phones without NFC
✓Breaks and late starts checked against the rota
See it on a demo →
Front door tagMain site · 08:59
✓Hi Aoife, you are clocked in08:59 · Shift 09:00 to 17:00 · hours counting
Start breakClock out
No NFC on this phone? Scan the QR sticker by the door.
Clock out
Forgot to clock out? Freemi closes the shift.
When the rota says a shift has ended and someone is still clocked in, Freemi asks them on their phone. If nobody answers within the hour, the shift closes at the rota end, never left running overnight, and a manager sees it flagged to check.
✓A "Still clocked in?" nudge on their phone
✓Closed at the rota end, breaks banked
✓Flagged as a correction for a manager to confirm
FREEMI · 17:00Still clocked in?Your shift ended at 17:00. Tap to clock out.
Niamh R. · TuesdayAuto-closed
In12:00Out20:00Hours7.5
Closed at the rota end. Waiting for a manager to confirm.
Rota
Build the week. See every gap before it bites.
Add shifts, copy last week or start from a template. Under the grid, an opening-to-closing line for each day shows who opens, who closes, and where you drop below the cover you need. Ask Freemi in plain words to draft the changes, and nothing changes until you press Do it.
✓Opening and closing cover, day by day
✓Gaps marked red or amber, leave taken into account
✓Publish, and shifts land on every phone
This week's rota1 gap
THU
FRI
SAT
SUN
Aoife
9-5
Dara
9-5
Niamh
9-5
Closed
Niamh
12-8
Aoife
12-8
Gap
5-8
Closed
SATURDAY · OPENING TO CLOSING
ASK FREEMIDara is free Saturday evening. Add Dara 17:00 to 20:00?Do it
Salons and studios
Shops and shop floors
Timesheets
Hours, ready for payroll.
Every clock-in and break builds the weekly timesheet. A missed punch is fixed through a correction that a manager approves. Then send the week to Excel or CSV, or email it to your accountant, and the file shows the same totals as the screen.
✓The weekly grid, a summary or every punch
✓Excel and CSV, or straight to email
✓Corrections approved by a manager, never edited quietly
Timesheet
This week · all staff
Aoife M.37.5 h
Dara K.32.0 h
Niamh R. 1 correction29.5 h
Leave taken8.0 h
ExcelCSVEmail
Staff app
Leave, shifts and messages, in their pocket.
Staff see their shifts, ask for leave and message their manager from the Freemi staff app on iPhone. A leave request alerts the managers, who approve or decline it, and nobody decides their own. Messages go to Freemi first: report sick and Freemi marks the day and starts looking for cover, while anything else is passed to a manager.
✓The staff app on iPhone, from the App Store
✓Leave requests with an alert to managers
✓Managers can message anyone they manage
Freemi
Messages · staff app
Sorry, I'm sick today and can't come in.
FreemiFeel better, Dara. I have marked today as sick and I am looking for cover for 09:00 to 17:00.
✓ Rota updated · manager told
AMLeave request · Aoife M.
Two days annual leave
ApproveDecline
A week with your team
From the Monday rota to the Friday timesheet.
Monday
Rota published
Shifts on every phone, gaps already marked
Each shift
Tap in at the door
Hours count up live, breaks tracked
Midweek
Sick calls and leave
Freemi marks the day and looks for cover
Week end
Timesheet out
Excel to payroll, nothing retyped
1 tap
on the tag to clock in
QR
sticker for phones without NFC
Rota end
is where a forgotten shift closes
Excel
timesheets, matching the screen
On the floor
The team side, handled.
From the first tap at the door to the last timesheet of the week.
COVERGaps spotted early
Before the doors open
SICK DAYSick calls start the cover search
Freemi asks who can work
LEAVERequests that reach a manager
With an alert, every time
HOURSHours logged as they happen
Ready for the timesheet
See Freemi run your team.
Book a demo and we will show you the rota, the tag at the door and the timesheet, set up for a team like yours.
In the wild
See People & HR in a business like yours.
Shops, salons, studios and clinic floors. Rotas, hours and leave in one place, so the day runs itself.
